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The Essential RFP Template Kit

5 Templates that you can Customize!

  1. RFP Template (Full Version)
  2. RFP Cover Letter Template
  3. RFP Vendor Checklist Template
  4. RFP Award Letter Template
  5. RFP Rejection Letter Template


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• Templates are MS Word (.doc) Formatted

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What is a RFP?

A Request for Proposal or RFP is a process which contains a well defined document, usually created at the beginning of a call for bids, where an individual or corporation needs to request one or more proposals. This can be done when there's a need to look for suppliers or clients to do a specific task. It usually follows a very precise method and needs to have some specific information so the ones submitting proposals know

Understanding the Request for Proposal Process

A Request for Proposal (RFP) is both a process and a document that describes this process. It's something an individual or corporation will do in very specific cases, such as when looking for suppliers or as part of a bidding process for clients. It's usually done at an early stage in the business. Perhaps you're building an extension to your house and want to find the best contractor. Or maybe your corporation needs to buy a large quantity of a particular product and you want to find the

How to write an effective Request for Qualifications

A Request for Qualifications (RFQ) is a normal part of a business process while dealing with potential clients or suppliers. Often, it's part of a larger process that's called a Request for Proposals (RFP) where bids are requested, and a selection is made between various parties as to who has the best bid, and who can do the job according to your specifications. The RFQ however is a smaller part of this process, where you may only want to know which companies or individuals can indeed

How to write a Request for Proposal

A Request for Proposal (RFP) is a document that is written to request a business contract, or to describe a procurement process. It's something that will be created in the early stages, often as part of a bidding process, by an individual or corporation. The document must be written in a specific way and contain certain elements to ensure the process goes through smoothly, and the supplier has the information they need.

First, there's several types of RFPs. The type you use depends

How to create a Request for Information Template

A Request for Information, also known as RFI, is a formal document that an individual or organization can produce to request information from specific parties about a process or call for bids. It's a standard business practice and is usually done at the very start of the process. The goal is to help decide on a particular course of action, and aid the decision making process. This is why it's usually a starting point for other requests, such as a Request for Proposal (RFP) or Request for

Five tips to create an effective RFP

A Request for Proposal (RFP) is a process that many individuals and organizations can go through. Whether you're looking at suppliers for a construction project, or you want to open bids for a city's road infrastructure, chances are a RFP will be created. It usually happens near the beginning of the process, and guides the rest of it, determining what will be in the final contract between you and whoever you pick to accomplish the required job.

The process is generally simple, but it

3 Powerful SEO Tips to Promote Your RFP (VIDEO)

In this short 5 minute video we will show you how you can use Search Engine Optimization (SEO) to effectively promote your Request For Proposal (RFP).

Explaining the Request for Proposal Format

A Request for Proposal (RFP) is a fairly simple document, but it does require a specific format so that those who will read it, and perhaps submit a bid, will have all the information they need to do so. It's easy to forget some important piece of information, which is why it's important to have a guide to follow. By following this example, you can get a good start in writing your RFP.


The RFP should start with an overview of you or